1. Give details of your run as follows via the Contact Us link
Run Details to include:
If it is and A to A or A to B (you will have to pay the taxi fare yourselves).
Date (always a Tuesday!)
Transport options on how to get to the start
On On details about the restaurant
Requirements: i.e. Mozzie spray, torch, water etc. On the ladies run we do not supply water for the runners so they must bring their own and it is always a good idea to bring a torch.
Contact details for the hare.
Additional Info: i.e. if there is a runner/walker split or if its a special event run.
See previous weeks run on the website for an example.
2. Your responsibilities as a hare are:
To set the run
To arrange for drinks and ice to be available at the bins for after the run
To arrange the On On
Taking these individually:
SETTING THE RUN
The hare raiser will ensure that at least one of the Hares is experienced in setting runs but you should also read the‘Guide to the Laying of Trails’.
Make sure you do at least one recce beforehand (preferably around the time of the actual run so that you encounter actual conditions).
As an indication, a route that takes you 2 hours to walk is about right. Hash run should last between 45 and 75mins, depending on the terrain and weather and usually gives that pack the chance to run as well as to clamber through the shaggy (dense vegetation) and scramble up and down hills. A good guide for hares is; the hotter and hillier it is, the shorter the run. The runs are normally between 3 and 5 miles, (approx. 5 to 8km).
Runs normally start and finish in the same place but occasionally hares organize A to B runs. It can make for an interesting run if nobody knows where B is but there are some drawbacks on the organizational front. For instance you would have to arrange for the bags etc. to be transported to B (out of your own pocket) and make sure that your run is advertised in the newsletter/on the websites as A to B in order that car drivers don’t end up in one place with their cars in another!
DRINKS AT THE BINS
Liaise with the Hare Raiser; she will advise whether there are drinks left over from the previous week.
Try to ensure that you buy your own drinks from a supermarket to keep costs down.
Remember always include ice (usually available from both the Park and Shop and Wellcome shops)
As an approximate guide, to cater for 20 people you would need: 18 cans of beer, 20 bottles of water and 30 mixed softies (including Grapefruit, coke, diet coke, iced tea and whatever the local pack is tending towards these days). One or two snacks would be nice too but no more than 4 bags of chips. Please keep your receipts for reimbursement by Hash Cash.
THE ON ON
Make a reservation at the restaurant you know.
However, before you commit to a reservation, it is usually possible to negotiate a discount on the food and/or drink for a large group. Check the corkage prices too for wine bottles – another possible option for negotiation. If possible write down the arrangements you have made with the restaurant and get the manager to sign the paper and keep it handy on the night in case of problems.
Try to keep costs to a minimum, around $80 per person for food – this will take some planning these days but should be possible if the right restaurants are located and some negotiation skills are used. Remember to check whether a service charge will be imposed (it is usually possible to negotiate on this).
Liaise with the GM on down-down drinks. Preferably the cost of these should be include in the final bill but this is not always possible.
The bill should be called for either before or just after the down downs – and before anyone leaves!!
Try to make sure that one of the Hares reaches the restaurant before anyone else in order to ensure that everything is ready and to advise people as they arrive what the system is for paying for drinks, it is usually easier for people to pay for drinks as they consume them – this is also fairer on the non-drinkers who are not keen on subsidizing others.
If possible, the other Hare should remain at the bins to make sure that everything is tidied up and no one has left anything behind.
DONT HESITATE TO ASK FOR ADVICE FROM THE HARE RAISER